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Registration for the conference should be done through the online registration system. All participants and accompanying persons must register for the conference. Registration is limited and on a first come first served basis. Early registrations are due on 22 March 2010. The late fee will be automatically charged if your payment has not been received by 22 March 2010. Alterations to the registrations will only be accepted in writing. For any question related to your registration to the congress, please contact Marion HEBBELYNCK via e-mail: hebbelynck@eiasm.be Confirmation Upon receipt of your registration form and payment or credit card details, the Congress Secretariat will confirm your participation in the conference. You will receive a formal confirmation in due course. Registration fees (in Euros) Early registration (until 22 March 2010): € 490,- The registration fee includes: Early Bird Reception, Welcome Reception, Gala dinner, lunch and coffee breaks during the conference, admission to all scientific sessions, all congress materials, EAA membership fee of € 50,- for 2011 and administration costs. We are happy to receive accompanying persons with the delegates to Istanbul. The registration fee for accompanying persons includes the Early Bird Reception, Welcome Reception, Gala Dinner, and the administration costs, but no admission to the academic sessions. Methods of payment Please follow the instructions given on the online registration form regarding payment of the conference fee. All payments must be made in Euros. Payments should be made in advance (before 1 May 2010) by credit card (Visa, Mastercard, Eurocard). Cancellation policy In case you are unable to attend the meeting, a substitute delegate is welcome at no extra charge. The original participant should provide a letter of authorization together with a letter of cancellation to the Congress Secretariat before 1 May 2010. This information should include the name of the substitute delegate. All cancellations must be made in writing (post, fax, e-mail) to the Congress Secretariat. Refund registration fee In case of cancellation before 16 April 2010, you will have to pay 50% of the total amount you have registered for. For cancellations on or after 16 April 2010 there will be no refund and the full amount will remain due. Delegates who do not cancel and do not attend, will still be responsible for the full registration fee. The organization reserves the right to alter the venue if necessary. If an event is cancelled the organizers shall not be responsible for the travel, hotel or any other costs incurred by the registrants. Speakers and programme agenda are subject to change. |
