Registration & Fees
How to register?
Registration for the conference should be done through the online registration system. All participants and accompanying persons must register for the conference. Early registrations are due on 28 February 2016. The late fee will be automatically charged if your payment has not been received by 28 February 2016. Alterations to the registrations will only be accepted in writing.
Upon receipt of your registration form and payment or credit card details, the Congress Secretariat will confirm your participation in the conference. You will receive a formal confirmation in due course.
Registration fees (in Euros)
The congress registration fees include 21% Dutch VAT. The EAA membership fee includes 21% Belgian VAT.
This event offers special rates for a limited number of PhD students who are attending the EAA Annual Congress for the first time. A reduction of € 200,- on the conference fee is available to the first 100 qualifying PhD students. To qualify for the € 200,- fee reduction, you must be attending your first EAA annual congress, and you will be asked to submit proof of your PhD student status during the registration.
The registration fee includes: Early Bird Reception, Welcome Reception, Gala Party, lunch and coffee breaks during the conference, admission to all scientific sessions, all congress materials and administration costs. The EAA membership fee for 2017 is mandatory and invoiced together with the registration fee (except for accompanying persons). You have the choice between a membership including a digital copy of the EAA journals (EAR and AinE) for € 50,- (exclusive of Belgian VAT 21%) and a membership including additionally a paper copy of the EAA journals for € 70,- (exclusive of Belgian VAT 21%).
We are happy to receive accompanying persons with the delegates to Maastricht. The registration fee for accompanying persons includes the Early Bird Reception, the Welcome Reception and the Gala Party, but no admission to the academic sessions.
Methods of payment
Please follow the instructions given on the online registration form regarding payment of the conference fee. All payments must be made in Euros. Payments should be made in advance (before 4 May 2016) by credit card (Visa, Mastercard).
Admission to the meeting is granted only if the Congress Secretariat has received the registration fee.
Refund registration fee and cancellation policy
Under these circumstances, the Congress Organisers reserve the right to either retain the entire registration fee and to use it for a future congress, or to reimburse the attendee after deducting costs already incurred for the organisation of the Congress and which could not be recovered from third parties.
* An event of force majeure shall include, without limitation, Acts of God, war, riot, fire, explosion, accident, flood, earthquake, sabotage, strike of employees other than those of EAA, inability to obtain power, fuel, material or labor or acts of any government.