Registration and Fees

How to register?

Registration for the conference should be done through the EAA online registration system. All participants and accompanying persons must register for the conference. Early registrations are due on 28 February 2023. The late fee will be automatically charged if your payment has not been received by 28 February 2023. Alterations to the registrations will only be accepted in writing.

Confirmation

Upon receipt of your registration form and payment by credit card, the Congress Secretariat will confirm your participation in the conference. You will receive a formal confirmation in due course.

Registration fees (in Euros)

• PhD early registration fee (until 28 February 2023):  € 300,- + membership fee 2024:  € 24,20 with digital journals or € 48.40 with printed journals
• Early registration fee (until 28 February 2023):  € 500,- + membership fee 2024:  € 60,50 with digital journals or € 84,70 with printed journals
• PhD late registration fee  (as of 1 March 2023):  € 350,- + membership fee 2024:  € 24,20 with digital journals or € 48,40 with printed journals
• Late registration fee  (as of 1 March 2023):  € 550,- + membership fee 2024:  € 60,50 with digital journals or € 84,70 with printed journals
• PhD onsite registration fee (as of 10 May 2023):  € 400,- + membership fee 2024:  € 24,20 with digital journals or € 48,40 with printed journals
• Onsite registration fee (as of 10 May 2023):  € 600,- + membership fee 2024:  € 60,50 with digital journals or € 84,70 with printed journals
• Accompanying person registration fee: € 300,-

The congress registration fees include 24% Finnish VAT. The EAA membership fee includes 21% Belgian VAT.

The PhD discount has reached the cap on 17 February at 14:00 CET.

This event offers special rates for a number of PhD students who would like to attend the EAA Annual Congress. A reduction of € 200 on the conference fee is available to the first 200 qualifying PhD students. To qualify for the € 200 fee reduction, you will be asked to submit proof of your PhD student status during the registration. You will be able to complete your registration only after having been informed by the person responsible for registrations that you are entitled to get the discount.

The registration fee includes: Early Bird Reception, Welcome Gala Dinner, lunch and coffee breaks during the conference, admission to all scientific sessions, all congress materials and administration costs. The EAA membership fee for 2024 is mandatory and invoiced together with the registration fee (except for accompanying persons). You have the choice between a membership including a digital copy of the EAA journals (EAR and AinE) and a membership including additionally a paper copy of the EAA journals.

For PhDs the membership fee including a digital copy of the EAA journals is € 20,- (exclusive of Belgian VAT 21%) and a membership including additionally a paper copy of the EAA journals for € 40,- (exclusive of Belgian VAT 21%).

For Academics the membership fee including a digital copy of the EAA journals is € 50,- (exclusive of Belgian VAT 21%) and a membership including additionally a paper copy of the EAA journals for € 70,- (exclusive of Belgian VAT 21%).

We are happy to receive accompanying persons with the delegates to Espoo. The registration fee for accompanying persons includes the Early Bird Reception, the Welcome Gala Dinner, but no admission to the academic sessions.

Methods of payment

Please follow the instructions given on the online registration form regarding payment of the conference fee. All payments must be made in Euros. Payments should be made in advance (before 22 April 2022) and only via one of the two following credit cards: Visa or Mastercard (debit cards are not accepted).

Admission to the meeting is granted only if the Congress Secretariat has received the registration fee.

Refund registration fee and cancellation policy

1. In case of cancellation before 8 April 2023, you will have to pay 50% of the conference fee. For cancellations on or after 8 April 2023, there will be no refund. Please note that your EAA membership fee 2024 is not refundable.
2. In case you are unable to attend the meeting, a substitute delegate is welcome at no extra charge. However, the original participant should provide a letter of authorization together with a letter of cancellation to the Congress Secretariat before 8 April 2023. This information should include the name of the substitute delegate.
3. All cancellations must be made in writing via e-mail to the Congress Secretariat (hebbelynck@eiasm.be). Delegates who do not cancel and do not attend, will still be responsible for the full registration fee.
4. The organization reserves the right to alter the venue if necessary.
5. In the event that the EAA Congress cannot be held or is postponed due to events beyond the control of the Congress Organisers (Force Majeure*) or due to events which are not attributable to wrongful intent or gross negligence of the Congress Organisers, the Congress Organisers cannot be held liable by attendees for any damages, costs, or losses incurred, such as transportation costs, accommodation costs, financial losses, or any other indirect losses or consequential damages.Under these circumstances, the Congress Organisers reserve the right to either retain the entire registration fee and to use it for a future congress, or to reimburse the attendee after deducting costs already incurred for the organisation of the Congress and which could not be recovered from third parties.

*An event of force majeure shall include, without limitation, Acts of God, war, riot, fire, explosion, accident, flood, earthquake, sabotage, Internet failure/blackout, strike of employees other than those of EAA, inability to obtain power, fuel, material or labor or acts of any government.